Rules and Regulations of The 17th EARTH VISION
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To Applicants: You must read this "rules and regulations of The 17th EARH VISION" to apply for the EARTH VISION. Submission of your film entry shall be deemed as your agreement to the rule and regulations. |
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1.Title EARTH VISION -The 17th Tokyo Global Environmental Film Festival
2.Purpose Enhance understanding of the global environmental issues through excellent moving image, and provide more people with opportunities to take action to achieve harmonious coexistence with nature and sustainable development.
3.Host EARTH VISION Organization (c/o Global Environmental Forum)
4.Head Office EARTH VISION Committee
5.Schedule (Planned) Friday 6 to Sunday 8 March 2009
6.Festival Concept <Environmental Films Category> Official entries, chosen by public invitation, from Asia, Oceania and Polynesia will be screened in Environmental Film. <Environmental Films for Children Category> Official entries, chosen by public invitation, from all over the world will be screened.
7.Eligibility Films which satisfy the following conditions are eligible for entry: <Environmental Films Category> (1) Filmmakers should reside in Asia, Oceania or Polynesia (however, any nationality is eligible).Amateur films are also invited. No limits on the year of film completion. (2) Entries must be related to global environmental issues reflecting the purpose of EARTH VISION. (3) All entries may not have previously been submitted to and/or awarded by EARTH VISION.Multiple entries are invited; however, a separate entry form must be submitted for each entry.Photocopies of an entry form can be made. (4) When using copyrighted works such as music and moving image in a film, entrants must complete required licensing procedures before submitting the film.If an award winner is later found not to obtain the copyright owner・s permission, its award may be canceled.The host assumes no responsibility for any problems. <Environmental Films for Children Category> (1) Entries must have been created for children on the theme of global environmental issues reflecting the purpose of EARTH VISION. ). Amateur films are also invited. (2) No limits are placed on the location and nationality of filmmakers and on the year of film completion. Entries that have previously been submitted to and/or awarded by EARTH VISION are not accepted.Multiple entries are invited: however, a separate entry form must be submitted for each entry. Photocopies of an entry form can be made. (3) When using copyrighted works such as music and moving image in a film, entrants must complete required licensing procedures before submitting the film.If an award winner is later found not to obtain the copyright owner痴 permission, its award may be canceled.The host assumes no responsibility for any problems.
8.Application Procedures (1) Entry Fee Free (2) Entry Films Entrants should submit a copy of the film or video on DVD or VHS along with an entry form (You can download the form from our website and fill out the form ) in a CD, its print-outs and the followings: a.Two copies of the script with complete dialogue and narration of the film/tape (in English and/or Japanese). b.Two still pictures of at least two different scenes from the entry film/tape. (in CD and/or Printed Photos) (3) Shipping Costs All shipping costs must be borne by the entrant. (4) Address Entry forms, tapes and any other materials should be sent to the EARTH VISION Committee. (5) Entry Deadline Entry tapes and entry forms must arrive at the EARTH VISION Committee on or before Sunday 31 August 2008 for Environmental Films Category and Monday 15 September 2008 for Environmental Films for Children Category. (6) Right to Retain Entries Copies of entry tapes and other submitted materials (listed above) will not be returned to the entrants but will be retained by the host. Host guarantees that these will be used only for reviewing and promotional purposes. (7) Responsibility The host will not be responsible for any damage to or the loss of any entry materials prior to its arrival at the EARTH VISION Committee.
9. Method of Selection <Environmental Films Category> (1) First Selection The Secretariat Judging Committee will select films which will undergo selection in the Second Selection. (2) Notification of the Results of the First Selection Results of the First Selection will be notified to entrants on or before Saturday 15 November 2008 (3) Selection of Nominees (The Second Selection) From those selected by the Secretariat Judging Committee, nominees for awards will be chosen by the Second Selection Judging Committee. (4) Notification to Nominees Results of nominations will be reported to entrants on or before Saturday 28 February, 2009 (5) Screening and Judging of Nominated Films All nominated films will be screened for judging on Friday 6 to Sunday 8 March 2009. Outstanding works will receive EARTH VISION Grand Prize, Jurors' Special Prize, and Excellence Prize. Other nominees will be given the EARTH VISION Award. The host will invite one filmmaker from each nominated film for the screening of nominated films to make a short presentation of her/his film. Transportation and accommodation costs will be assumed by the host.
<Environmental Films for Children Category> (1) First Selection The Secretariat Judging Committee will select films which will undergo selection in the Second Selection. (2) Notification of the Results of the First Selection Results of the First Selection will be notified to entrants on or before Saturday 15 November 2008 (3) Selection of Nominees (The Final Selection) From those selected by the Secretariat Judging Committee, Children EARTH VISION Grand Prize and Children EARTH VISION awards-winning films will be chosen by the Second Selection Judging Committee. (4) Notification to Children EARTH VISION Grand Prize and Children EARTH VISION awards-winning filmmakers Results of Children EARTH VISION Grand Prize and Children EARTH VISION awards will be reported to entrants on or before Saturday 28 February 2009 (5) Screening of Children EARTH VISION Grand Prize and Children EARTH VISION awards-winning Films All the Children EARTH VISION Grand Prize and the Children EARTH VISION awards-winning Films will be screened for from Friday 6 to Sunday 8 March 2009.
10.Films for Screening (1) Requirements for Films Films/tapes which have been selected for the festival must be the master tape or a new print taken from the original. Entrants must give their consent to the following: a. Subtitles or voice-over may be added to films where deemed necessary or appropriate by the host. b. The Host may edit any film to be screened by taking still pictures or film footage of three minutes or less for promotion purposes. c. All films/tapes and related materials must be insured by the entrant against any damage or loss which may occur during shipment or in the course of the festival. (2) Costs The following costs must be borne by the entrant: a. Cost of printing a film or duplication of a tape, and shipping. b. In order to make Japanese and/or English versions of a film for the screening and judging of nominated films, the host will require entrants to provide clean pictures with M&E track for a video tape, or a new print for a film. Shipping costs of these materials will be borne by the entrants as well. Custom clearance fees will be covered by the host. (3) Return of Screened Entries After screening, all films/tapes will be returned by Tuesday 30 June 2009. Return shipping costs will be borne by the host.
11.Jurors Judging Committee will consist of jurors appointed by the host.
12. Awards Outstanding films will receive the following prizes: <Environmental Films Category> EARTH VISION Grand
Prize (one award)・500,000 yen <Environmental Films for Children Category> Children EARTH VISION
Grand Prize (one award)・100,000 yen
13."Best of EARTH VISION" Upon conclusion of this festival and with the agreement of entrants, the EARTH VISION Committee may screen all submitted films as part of the "Best of EARTH VISION" program at various locations in Japan and other countries for environmental education.
14. Validity The Japanese language version of this document takes precedence over all other versions. Entrants in this festival shall agree to abide by the conditions outlined in this document. The host may revise the conditions contained in this document when deemed necessary.
Host EARTH VISION Organization (c/o Global Environmental Forum)
Co-organizer (to be determined) Shinjuku City Shinjuku Environmental Activity Network
Sponsor (to be determined) Agency for Cultural
Affairs Tokyo Gas Co., Ltd. Shogakukan, Inc. Shimizu Corp. Nomura Co., Ltd. Odakyu Electric Railway, Co., Ltd. Sony PCL Inc. Tokyo Inshokan Printing Co., Ltd. Nippon Seagate Inc.
Cooperation (to be determined) Ministry of the Environment Ministry of Foreign Affairs
Support (to be determined) Ecomove International (Germany) Television Trust for the Environment (UK) |
I agreed the rules and regulations
above and will submit the entry.